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Latest Job: Finance and Admin Officer at Youth Awake for Better Society

  • Finance and Admin Officer

    • Job Type Full Time
    • Qualification BA/BSc/HND , MBA/MSc/MA
    • Experience 1 year
    • Location Imo
    • Job Field Administration / Secretarial&nbsp , Finance / Accounting / Audit&nbsp

    The Finance & Admin Officer is responsible for ensuring the smooth operations of finance and logistics activities provided by the Operations unit by providing financial and admin support. S/he works with Program officer to coordinate and manage the operation and implementation of the project activities

    Responsibilities:

    • Prepare payment vouchers.
    • Manage budget within the budget and ensure that all expenses are in accordance to the budget lines
    • Control and enter all financial expenses appropriately
    • Prepare monthly activity budget to the SR
    • Payment of expenses, including per diem and transport to participants
    • Ensure that entries are entered into the financial template accurately  and timely.
    • Arrange spaces for new employees making sure desks, chairs, etc.are ready for them to use on their start day
    • Inventory and asset management
    • Scan and file financial and administrative documents
    • Prepare financial report and Bank reconciliation
    • Coordinate and manage day-to day operations in the office
    • Arrange for all office maintenance
    • Coordinate the approved Activity Profiles making sure that materials,   equipment, etc. required for the activity are organized and ready for   the activity
    • Coordinate procurement and engagement of vendors for goods and  services
    • Prepare payment schedules for vendors and participants.
    • Properly code all transactions.
    • Maintain administration and accounting files.
    • Control consumption of project consumables (petrol, electricity, water, telephone,)
    • Participate in the improvement of the accounting system and thesystem of internal control.
    • Ensure compliance with YABS policies and procedures includinginternal control systems, Global Fund guidelines as well as NigeriaGovernment regulations.
    • Create all administrative and financial reports monthly as requestedby the supervisor
    • Manage payments of taxes and other statutory payments
    • Ensure that systems are in place to ensure that operations aremanaged and staff act in full compliance with local laws, adhere to  contract/award and donor requirements, and comply with YABS  policies and standard operating procedures.
    • Other tasks as requested by supervisor

    Qualifications and Abilities

    • Must hold a B.Sc / HND in Accounting, Business Administration, or related discipline.
    • Master’s Degree and professional qualification is an added advantage.
    • Minimum of One (1) year relevant experience, preferably with an NGO/CBO/CSO.
    • Must have completed NYSC.
    • Possess excellent oral and written communication, report skills.
    • Must be a self starter, problem-solving individual with high levels of initiative;
    • Strong interpersonal skills.
    • Strong internal relationship management and analytical skills.
    • Strong organizational skills and attention to detail.
    • Demonstrate excellent written and oral communication skills.
    • Demonstrate high level of initiative, diplomacy and tact.
    • Experience with Global Fund and U.S. government projects
    • Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software
    • Verbal and written language skills in English required
    • Ability to work independently and take initiative
    • Good typing skills
    • Good memo composition and editing skills.
    • Good computer skills with sound knowledge of commonly used application software
    • Ability to Multi task and organize ongoing projects, looking for ways to become more efficient in completing tasks
    • Consistently looks for ways to help support
    • Demonstrated competence to assess priorities and manage a variety of activities in a time sensitive environment and meet deadlines with attention to detail and quality
    • Sound knowledge of Payroll management
    • Must be flexible and be able to work independently and as part of a team

  • Method of Application

    Interested and qualified candidates should submit a one page suitability statement and an updated resume as a single MS word document to: y[email protected]  and copy [email protected] with position clearly stated as subject of the email.

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