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RESPONSIBILITIES

Financial Management

• Cash flow – Consolidate monthly cash needs from financial plans and compile weekly/monthly cash forecasts and provide recommendations in ensuring smooth operations.
• Review of payroll as per budget and funding requirements
• Upload PN Transaction to NPW after validation by the FC. Produce financial reports on the utilization of project funds to enable senior management in budget review on project costs and shared costs. Support in analysis, advise of variance against approved budgets and make recommendations for corrective action.
• Perform Monthly Balance Sheet reconciliation using NPW data for FC validation.
• Ensure compliance with INTERSOS and donors’ procedures in all financial transactions.
• Update the economic and financial status of the mission and related projects, in terms of expenses, appropriations, available cash, and liquidity (Prima Nota).
• Support the FC to perform monthly Bank reconciliations.
• Conduct field travel to project sites as necessary to review financial procedures.
• Set up, organize, and manage the administrative files pertaining to the mission and, in all projects, based on criteria defined by the Protocols and any indications from the FC.

Grants Development and Management

• Proposal development – act as a focal Finance point to work with the FC and PMs on budget development during the proposal stage.
• Ensure grant requests are made in line with donor agreements (advance request/invoice to donors)
• Coordinate with Program Managers on project finance issues and ensure all donor requirements for documentation of expenditures are met to facilitate attribution of expenses to donors.
• Ensure the schedule for Donor reporting is respected and all reports are compiled in an accurate and timely manner and submitted to FC for verification and approval. In terms of internal reporting, Finance Manager will lead and coordinate regular monthly BvFP (budget vs Financial Plan).
• Financial Audit – preparation for internal and external annual, ad hoc, and donor audits closely with FC and HOM.
• work closely with Grants Department, ensuring that donor finance guidelines, formats, and processes are understood by all affected colleagues at the start of each project and being adhered to throughout the project.

Team Management and capacity building

• Provide proper supervision, training, guidance, and mentoring of the finance team members to ensure effective financial management.
• Provide training/guidance for key staff and local partners in financial procedures.

POSITION REQUIREMENTS

Professional Requirements

• First University Degree from a recognized University
• Qualified accountant and a member Institute of Chartered Accountants of Nigeria (ICAN)
• Minimum of 5 years of relevant work experience at national and international level working as an admin-finance Officer/Manager
• Strong understanding of budgeting and financial management
• Excellent computer skills, especially in Excel
• Demonstrated leadership and very good interpersonal/communication skills.
• Demonstrate experience with different donor finance compliance and reporting.
• Ability to perform and assure high accuracy in work with tight turnaround time.
• Positive and solution-oriented personality
• Fluency in English is required.

Organisational Requirements

• Adhere to all INTERSOS policies and procedures both technical and administrational.
• Undertake and apply learning from appropriate training and development programmes.
• Maintain and care for all equipment issued by INTERSOS Nigeria and for any losses or damages due to negligence you will be liable for repair or replacement.

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JOB PURPOSE

Under the overall supervision of the Finance Manager, in coordination with Country Finance Coordinator, The role holder will be responsible, of improving the finance capacity and workflow, also ensuring effective execution of cardinal financial responsibilities like, spending overview with program team, support in bank reconciliation, initiating payment on the bank platform, Supervision of the finance team, conduct induction training for non-finance staff, liaise with logistic to ensure the observance of the procurement procedures. etc, most importantly demand someone with a well-grounded understanding of Nigerian context and the policies and procedures of INTERSOS*.*

RESPONSIBILITIES

• On a timely basis, accurately prepare donor reports for all assigned grant/projects for FM review.
• Support proposal budgeting process in consultation with Program managers for proposals assigned by FM.
• Authorize Purchase requisitions and other P2P transactions as defined by internal delegation of responsibility and authority matrix.
• Assist the project managers/officers in the preparation of financial plans for the assigned grants.
• Closely monitored budget versus actual, proactively highlight area of concern.
• Hold Monthly review meeting with project managers for assigned budgets and follow through on the action plans.
• Review monthly cash and bank reconciliation, before sharing it with Finance Manager.
• Allocate budget line for shared costs for purposes of shared procurement.
• Support the Finance Manager with month end balance sheet reconciliation and grant reconciliation.
• Ensure that all transactions relating to all projects are captured into the INTERSOS accounting system daily and with the utmost quality and integrity.
• Managing the cash and the accountancy of the department ensuring invoice and supporting document are adequately supported and are eligible before initiating payment on online bank platform.
• Weekly review the payables aging report and collaborate with Project managers, Logistics, and general staff for liquidation.
• Conduct induction, training and support to new staff regarding generally accepted of financial procedures and donor requirements.
• Collaborate with the finance officer to prepare annual financial reports, Tax remita and other statutory returns and plan financial statements.
• Manage purchase requisitions, ensure all commitments are closed and documents are archived, and general ledger is verified with supporting documentation daily, before sending it to FM.
• Liaise with the logistician to ensure the observance of the procurement procedures.
• Support the project’s staff in any related financial issues ensuring informational symmetry on donor rules, statutory requirements, and operational guidelines.
• Ensures that all resources of the area are allocated to the project and no budget gaps arise.
• Ensures that non-allocated resources are not used on any project, unless approval is given by the FM.
• Contribute and support grant opening, project implementation closing meetings.
• Carry out any other duties related to the position and necessary for the achievements of the Finance and programs objectives.

POSITION REQUIREMENTS

Required Profile/Experience

• An undergraduate degree from a recognized academic institution in one or more of the following areas is preferred: Finance Management, Business Administration.
• Minimum of 5 years of relevant work experience at national and international organization level working as finance officer or similar.
• Strong understanding of General Accounting, budgeting, financial management and donor reporting.
• Excellent computer skills, especially Excel.
• Demonstrated leadership and very good interpersonal/communication skills.
• Demonstrate experience with different donor finance compliance and reporting.
• Ability to perform and assure high accuracy in work under stress.
• Positive and solution-oriented personality.
• Fluency in English is required.
• Work within the framework of IINTERSOS Nigeria’s core values.
• Act as an ambassador for INTERSOS Nigeria, through professionalism and conduct.
• Adhere to all INTERSOS policies and procedures both technical and administrational.
• Undertake and apply learning from appropriate training and development programmes.
• Maintain and care for all equipment issued by INTERSOS Nigeria and for any losses or damages due to negligence you will be liable for repair or replacement.