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Role and responsibilities

The purpose of a Logistics Coordinator is to implement delegated areas of logistics responsibility and deliver a variety of related activities, including compliance; capacity building of staff; procurement planning; market assessment/survey; high-value procurement; management of warehouse, fleet; assets; securing supporting documentation/archiving; reporting and coordination. 

Generic responsibilities 

• Ensure adherence to NRC policies, handbooks, guidelines, SOPs, and donor requirements/compliance.
• Coordinate timely operational planning and management of logistics activities. 
• Ensure that country-specific SOPs regulate procedures at the Area Office level and perform periodic checks.
• Coordinate market assessment/survey within the scope and request of program/project developers.
• Prepare and submit reports and analyses. 
• Support line managers in procedures and require support team training related to logistics.
• Provide anti-corruption, transparency, and cost-efficiency focus on all processes (e.g. in procurement, vehicle management, asset management) 
• Ensure proper filing of all support documents.
• Perform other duties as assigned by the Line Manager

Specific responsibilities 

• Implement organizational Global Logistics Handbook procedures and ensure compliance with donors and organizational policies.
• Support the development and /or review of the Country Logistics SOPs and their implementation at the area office.
• Ensure capacity building of the logistics team in the area and field offices.
• Handle complex and high-value tenders and ensure they comply with NRC and donor procurement and financial guidelines.
• Participate in market assessment/surveys, due diligence, and vendor rating exercises.
• Ensure all agreements and contracts are either extended or re-tendered in time and to process the newly requested tenders based on the tender time plan.
• Participate in all relevant meetings, ensuring proper communication and coordination with other departments and support in providing technical information where relevant.
• Support preparing Project Procurement Plans and consolidating and reviewing the Area Procurement Plan.
• Ensure that the Procurement Tracker and Contract Follow-up sheet are accurate and updated before being shared as updates with all staff. 
• Consolidate quarterly reports on the performance of suppliers and service providers and highlight suppliers with poor performance.
• To ensure that stock reports and documentation are accurate, updated regularly, and spot checks are conducted.
• Ensure all NRC Area Office South vehicles and generator reports are accurate, and monthly usage analysis is conducted. 
• Ensure the Agresso Asset Register and Inventory list are accurate and conduct quarterly reconciliations. Participate in mid-year asset and warehouse physical/verification within the area and field offices.
• Provide monthly reports on all logistics activities and ensure logistics KPIs are achieved; report posted promptly on O365 for Logistics Managers/designated review.
• Contribute to identifying opportunities to implement cash-based interventions and market-based programs by participating in assessments and response analysis discussions.
• To undertake any other duties assigned by the line manager.

Competencies

Professional/Generic professional competencies for this position:

• Experience from working within technical expertise area in a humanitarian/ recovery context.
• Previous experience from working in complex and volatile contexts.
• Documented results related to the position’s responsibilities.
• Knowledge about own leadership skills/profile.
• Fluency in English both written and verbal.

Context/specific skills, knowledge and experience:

• Minimum 5 years experience in Supply Chain Management at a senior level, preferably within a humanitarian context.
• Qualification requirement: Essential degree and specialization in Logistics and/or Supply Chain Management, preferably professional qualifications such as CIPS L4 or higher, APICS Certification (CSCP, CLTD, CTS, CPIM).
• Good working knowledge of international supply chain operation 
• Experience and knowledge of key institutional donor’s procurement rules and regulations;
• Proven management experience, including training and capacity building of national staff;
• Strong interpersonal and communication skills.
• A high level of computer literacy.
• Fluency in English, both written and verbal

Behavioural competencies and the following are essential for this position:

• Managing resources to optimize results.
• Initiating action and change.
• Planning and delivery results.

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Role and responsibilities

The purpose of the Health, Safety, Security (HSS) Team Leader position is to lead the collection, analysis, reporting, and dissemination of HSS risk information internally to all NRC Area Office South staff, consultants, and visitors and liaise with relevant government departments and local leaders for unimpeded access to programming locations.

Generic responsibilities

• Ensure adherence with the NRC Area Office South Security Management Plan and SOPs
• Implement delegated Security tasks according to plan of action.
• Prepare and develop status reports as required by management.
• Ensure proper filing of documents.
• Ensure security support to projects targeting beneficiaries most in need, and explore and asses new and better ways to support Program teams.
• Promote and share ideas for technical improvement.
• Development of holistic and needs-based programs, including cash-based interventions and market-based programs.

Specific responsibilities 

These responsibilities adapted to the particularities of the job location and context.

• Work with the Area Manager, FO Coordinator, CC project managers, and coordinators on emergency preparedness for their programs, providing oversight and technical support regarding security and emergency evacuations.
• Monitor and analyze the context (overall security situation, risks, and most likely scenarios), ensuring reliable security information for informed decision-making.
• Ensure the implementation of relevant mitigation measures in the field to reduce risks to an acceptable level.
• Ensure that all staff give their informed consent based on briefing upon arrival and that updates are regularly shared with Area and Field office staff on security situations
• Support Area and Field Office staff in ensuring NRC’s partners have solid HSS management system in place also conducting capacity-building activities when relevant.
• Facilitate an ongoing culture of learning as it relates to health, safety, and security and arrange for ongoing training, including HEIST, on-site training, new staff inductions, visitor briefings, etc., in line with NRC policies.
• Perform Liaison tasks such as tracking TARs and access negotiation alongside the AM.  
• Build relationships and negotiate with the community the authorities, and attend meetings.
• Support in investigations and report Safety incidents within the organization mandates to the HSS System and Line Manager while ensuring strict confidentiality.
• Report significant incidents of NRC-related issues promptly to the appropriate management/staff using prescribed reporting forms and modalities. 
• Ensure the reports are disseminated promptly to the appropriate NRC staff and offices. Liaise with other local stakeholders and authorities in the proper level.
• Collaborate with the Safety Department, conduct physical assessments and surveys of offices, fields, Safety protocols, vehicles, and staff residences to ensure compliance with Minimum Operating Safety Standards (MOSS) and Minimum Operating Residential Safety Standards (MORSS).
• Promote and share ideas for improvement of the Safety of staff and Liaison function on Operation related issues in NRC AO & CO.
• Prepare and develop status reports as required by management.

Eligibility Criteria

Applicants must have:

• Experience working in Health, Safety, and Security in a humanitarian/ recovery context for at least 3 years.
• Previous experience working in complex and volatile contexts, especially in North-eastern Nigeria.
• Experience in risk management for implementing partners and remote management.
• Documented results related to the position’s responsibilities.
• Fluency in English and Arabic, both written and verbal
• Previous experience in delivering training and capacity-building activities.
• Experience working with State and Non-state Actors in northeastern Nigeria.
• Takes responsibilities with the ability to work under minimal supervision.
• Excellent communication skills.
• Nigerian nationality.

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Role and responsibilities

The purpose of the Health, Safety, Security (HSS) Officer position is to lead the collection, analysis, reporting, and dissemination of HSS risk information internally to all NRC Mubi field office staff, consultants, and visitors and liaise with relevant government departments and local leaders for unimpeded access to programming locations.

Generic responsibilities

• Ensure adherence with the NRC Area Office South Security Management Plan and SOPs
• Implement delegated Security tasks according to plan of action.
• Prepare and develop status reports as required by management.
• Ensure proper filing of documents.
• Ensure security support to projects targeting beneficiaries most in need, and explore and asses new and better ways to support Program teams.
• Promote and share ideas for technical improvement.
• Development of holistic and needs-based programs, including cash-based interventions and market-based programs.

Specific responsibilities 

These responsibilities adapted to the particularities of the job location and context.

• Implement NRC’s HSS Policies and guidelines in Mubi Field Office locations. 
• Conduct regular security risk assessments (SRA) of NRC offices and Guest Houses to implement mitigation measures guided by the MOISS standards. 
• Support the HSS Team Leader and Field Office Coordinator in conducting a Security Risk Assessment (SRA) workshop for the Area and Field Office as per Annex 4 and conduct other rapid SRA on a need basis. Ensure mitigation action plans are budgeted for and implemented. 
• Conduct HSS briefing and induction for all staff, new hires, and visitors to Mubi. Record all briefings following informed consent guidelines.
• Supervise contracted security guards and liaise with the security guard company management. 
• Ensure that all incidents impacting NRC staff, assets, and programs in Mubi are reported and documented in the NRC Protect Platform. 
• Develop a staff travel tracking system in collaboration with the HSS CMC in Maiduguri Country Office. 
• Liaison with UN agencies, NGOs, and other external actors for information sharing and collaboration in Mubi field locations. 
• Collate and prepare a weekly security report for the Mubi field office and submit it to the Field Office Coordinator and HSS Team leader. This will include conducting regular conflict analysis/research in implementation locations and submitting findings to the AM and HSS Team Leader.
• Work closely with the HSS Humanitarian Access team to report, track, and monitor access challenges, enablers, and constraints. 
• Give regular daily context updates to the Area Manager and staff before commencement of field activities. 
• Make available key contact persons in different LGAs where NRC will be implementing activities. 
• Support the HSS Team Leader to facilitate an ongoing culture of learning as it relates to health, safety and security. Support in conducting mandatory training (HEIST, Field First Aid, HEAT, CMT) in line with NRC policies and the country Learning & Development Plan. Organize other bespoke onsite training based on assessed need.

Eligibility Criteria

Applicants must have:

• Experience working in Health, Safety, and Security in a humanitarian/ recovery context for at least 3 years.
• Previous experience working in complex and volatile contexts, especially in northeastern Nigeria.
• Experience in risk management for implementing partners and remote management.
• Documented results related to the position’s responsibilities.
• Fluency in English and Arabic, both written and verbal
• Previous experience in delivering training and capacity-building activities.
• Experience working with State and Non-state Actors in northeastern Nigeria.
• Takes responsibilities with the ability to work under minimal supervision.
• Excellent communication skills.
• Nigerian nationality.