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Latest Job: Personal Assistant to the MD at IGPES Group

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    IGPES Group is an indigenous company that has successfully positioned itself in the Nigerian Oil & Gas marketplace as an established Oil and Gas service provider in the areas of Operations & Maintenance, Project Management, Engineering & Procurement, Installation, Construction and Commissioning of Oil and Gas facilities. IGPES Group is one of the most divers…

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    Personal Assistant to the MD

    • Job Type Full Time
    • Qualification BA/BSc/HND
    • Experience 5 years
    • Location Lagos
    • Job Field Administration / Secretarial&nbsp


    • Providing comprehensive secretariat support and assistance to the Managing Director in the discharge of his duties.
    • Prepare memos, letters and miscellaneous correspondence for MD’s approval and ensure daily dispatch of outgoing mails.
    • Updating MD’s contact database and maintaining official diary
    • Proactively prioritize, plan and schedule MD’s busy schedule, diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc.
    • Conduct daily diary meetings with the MD to discuss upcoming engagements, invitations, and other requests.
    • Maintaining regular updates of appointments and ensuring the preparation for meetings is smooth.
    • Manage the calendar for the MD, receive/respond to sensitive correspondence, keep, maintain, update, and retrieve files.
    • Filter general information, queries, phone calls and invitations to the MD.
    • Carry out research on behalf of the MD when assigned.
    • Ensure guests meeting with the MD are well taken care of.
    • Provide a service that is in line with the MD’s work habits and preferences.
    • Anticipate and identify potential problems in relation to issues arising, particularly when priorities can change at very short notice.
    • Use own initiative to undertake action to minimize disruption to the scheduled workload.
    • Maintaining office systems, including data management and filing.
    • To carry out any other function that may be assigned by the MD.
    • Management reserves the right to add or remove you from your responsibilities and can transfer you to another department where it feels you could perform better.


    • Bachelor’s degree in Business Administration, Secretarial Administration, Public Administration, or related fields.
    • At least 5 years’ working experience in a similar position.
    • Demonstrable experience in an administrative / executive assistant  /PA role in a highly pressurized environment requiring tact, judgment, and discretion in handling internal and external contacts (essential).
    • Experience of diary management / researching and booking of travel and accommodation (essential).
    • Experience of successfully working with senior management.

    Method of Application

    Interested and qualified candidates should send their CV to: [email protected] using the job title as the subject of the mail.

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